If you want to the ability to record and track your company email business activity in a safe format that users can not delete and you can quickly search Zimbra A&D is for you. For regulated industries archiving and compliance is reality (SOX, HIPAA, FRCP, corporate governance) and the Zimbra Collaboration Suite fully supports archiving and discovery. MindCentric offers archiving and discovery as on optional service for customers who need this capability.
Messages for end-users are automatically copied (forked) to a pre-selected SMTP address using the Zimbra Postfix MTA. Simply put, for users with A&D, a copy each email that goes in or out of the Zimbra system is placed in a separate A&D user account. Even if users go into their mailboxes and delete all their emails the A&D account is not affected.
The real strength is the discovery function. Say your legal department sends a request to recover all emails to/from AL COPONE that include the word TAXES, from 2/1/1937-9/1/1943. The search can be done in seconds and the results are placed into a folder for the persone requesting the search, so the email admin does not see any user data. The process is transparent to the end-user. During the process, the archived message is expanded to include the relevant envelope headers and other recipient address information, which are placed in the archive with the message.
It’s much easier to use one combined email and archive system than to bolt on and learn a different third-party software – and Zimbra A&D is a built-in feature of Zimbra
Powerful search indexing of all meta data and more than 200 different attachment types
Zimbra search is an elegant way to manage complex discovery compared to basic text searches
For one low price, MindCentric provides everything: software license, hardware storage, network, secure data center and full management services