Zimbra - Archiving and Compliance

Zimbra Archiving & Discovery Compliance

If you want to the ability to record and track your company email business activity in a safe format that users can not delete and you can quickly search Zimbra A&D is for you. For regulated industries archiving and compliance is reality (SOX, HIPAA, FRCP, corporate governance) and the Zimbra Collaboration Suite fully supports archiving and discovery. MindCentric offers archiving and discovery as on optional service for customers who need this capability.

How Zimbra Archiving & Discovery Works

Messages for end-users are automatically copied (forked) to a pre-selected SMTP address using the Zimbra Postfix MTA. Simply put, for users with A&D, a copy each email that goes in or out of the Zimbra system is placed in a separate A&D user account. Even if users go into their mailboxes and delete all their emails the A&D account is not affected.

The real strength is the discovery function. Say your legal department sends a request to recover all emails to/from AL COPONE that include the word TAXES, from 2/1/1937-9/1/1943. The search can be done in seconds and the results are placed into a folder for the persone requesting the search, so the email admin does not see any user data. The process is transparent to the end-user. During the process, the archived message is expanded to include the relevant envelope headers and other recipient address information, which are placed in the archive with the message.


  • Use Zimbra email messaging with Zimbra archive server as an integrated solution
  • Discovery UI integrated into the standard Zimbra admin console toolset
  • Class of Service (COS) used to set admin discovery privileges
  • Set up archiving per user; search across mailboxes
  • Easy to create advanced queries with Zimbra Visual Search Builder
  • Search inside attachments; more than 200 recognized and indexed
  • New discovery mailbox is auto-provisioned with results-set based on search query
  • Use tags, flags, and conversation views to easily manage discovery mailbox
  • End user self-archiving from Outlook via PST file import

Zimbra Archiving & Discovery Benefits

  • Integrated

    It’s much easier to use one combined email and archive system than to bolt on and learn a different third-party software – and Zimbra A&D is a built-in feature of Zimbra

  • Comprehensive

    Powerful search indexing of all meta data and more than 200 different attachment types

  • Simple to Use

    Zimbra search is an elegant way to manage complex discovery compared to basic text searches

  • Cost-Effective

    For one low price, MindCentric provides everything: software license, hardware storage, network, secure data center and full management services